5 Thrifty tips to help you spend least money on a CRM


Whether you’re a startup or an established business, it’s hard to succeed in today’s market without an excellent CRM. But what makes a CRM excellent? More often than not you come across most popular CRMs in the market that promise great ROI for your business. What CRM consultants/marketers don’t tell you is the optimal amount of investment you should put in your CRM. This involves a number of factors including your business’s scale & scope, target market, operating industry and your core competency, to name a few.

During our journey of implementing CRM systems for more than 500 businesses across the globe, we learned that many companies start realizing that they paid much more on their CRM and want to switch to less expensive options when they don’t see the ROI. To help you avoid the same mistake we have compiled these 5 thrifty tips which will show you how you can avoid spending too much.

So what should you do?


Tip no. 1: How much are you willing to pay? Today and Tomorrow

Cost Analysis is a tricky job as in most cases it is a onetime decision and cannot be undone easily. Making a switch later to a more viable option opens you to a lot of vulnerabilities in data migration.  Therefore you should keep your pocket in mind before making this decision.

In this regard you must consider the price model that suits you best. There are CRM systems that offer a one time purchase or monthly/annual billing. You can save bucks by spending on a one time purchase or a yearly subscription. But again, this option should be chosen once you are completely sure about adopting a certain CRM for long term.

(You can compare pricing of 13 CRM systems in this INFOGRAPHIC)

Tip no. 2: Depth vs. Breadth of functionality

Now that you are aware of the subscription models, next comes a job of self-analysis. Market gives you many options to choose from. But before finalizing anything, you should know about the features offered by each CRM system and then prioritize two things

  • Which specific feature is most important to you?
  • How much you are willing to pay for it?

You can save a lot this way. Let me explain: suppose you need a Sales Management tool as your firm focuses entirely on that. In this case it would be foolish to spend on a CRM solution which promises great accounting capability or support functions. What you need in this case is a great depth of functionality in Sales. Compromising on other functionalities would NOT hurt your business rather help you save money on your CRM investment.

Tip no. 3: Your expected ROI

It is always wise to know exactly what you expect form your investment beforehand! Many CRM implementations fail because the businesses do not realize their expectations afterwards and as a result blame their CRMs as bogus tools.

What you need is a clear understanding of the capabilities of CRM beforehand. In this case, you must take a ‘Free Trial’ of more than one CRM solutions before taking the final decision. In this phase you can easily chalk out how your Sales or Marketing teams will use it to reach your desired goals.

(Learn more on how you can easily Sink your CRM investment)

Tip no. 4: Your future Plans

You must have heard the phrase ‘Knowing is Believing’. It applies in this case as well.  Knowing your future plans is a sure way to succeed in you CRM implementation. Needless to reiterate, most CRM investments are a one-time investment and breaking up with your CRM later becomes messy. Therefore, you should have your future in sight and invest in the right CRM which will allow you complete functionality in future as well.

Let me explain

There are some CRMs that start charging you more for as you grow. For example the basic version might provide you all Sales functionalities but for a limited number of contacts only e.g 500 contacts. If you do not know where you would stand in future you might end up trapped in ever increasing costs.

Several CRM systems seem goodie-good at first but make you fall into the trap of hidden costs. You need to watch out the Hidden Costs. It is only possible when you do your research and carry out proper estimation of your business’s future.

Tip no. 5: Bigger is (not) Better

The most common mistake that a company makes is choosing a big name and not the one that fit your organization’s scale like a glove. It is almost inevitably true that most popular CRMs are also most expensive ones.

If you are a small business and you spend much more on a big name thinking it might prove to be very powerful for your business. Let me give you a heads up! It won’t do wonders for you.

Always remember! Yes there are powerful CRMs out there that charge you more but their power can only be exploited when you reach a certain scale. It is outright foolish to believe that a powerful CRM will boost your business like anything. On the contrary, a less expensive CRM may give your firm a much better ROI as it understands your processes in a better way.


Concluding Remarks

Spending on a CRM can be a very tricky business! Being thrifty is being smart in this case. The ROI of your CRM depends on you alone. What you need is a knowledge of your business inside out, the CRM options available to you and then analyze them against the thrifty tips provided above. If done properly, this can help you save millions in the longer run.

Looking to adopt a CRM? Check out this INFOGRAPHIC of 13 CRM systems

Rolustech has a decade long experience in successfully implementing CRM systems for its global clientele.

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